POLICY TO SUPPLIERS OF PRODUCTS OR SERVICES THAT DIRECTLY IMPACT THE DELIVERABLE PRODUCTS OF IMAGINEERING MACHINE INC. (IMI)
a) RIGHT of ACCESS – Suppliers and their sub-tier suppliers, are to provide access to their facilities and quality records by IMI, our customers and/or Regulatory Authorities, for the purposes of verifying progress on, and the status of, any work being performed against associated purchase orders.
b) DRAWINGS & SPECIFICATIONS – Applicable issues (revision levels) of all drawings, standards and/or specifications provided by IMI to the supplier for the performance of purchase orders are to be returned to IMI at the completion of the order. The supplier is responsible for providing these documents to their sub-tier suppliers as applicable to the performance of this order. Suppliers and their sub-tier suppliers will adhere to any and all confidentiality requirements as stated on said documentation.
c) MATERIAL PROVIDED BY IMI. – Material traceability requires that all scrap parts and excess material be returned to IMI at the completion of orders.
d) MATERIAL AND BLANK SUPPLIERS TO IMI – Material must be traceable from the smelter through each “Sold To” or “Shipped To” source on the cert through you to IMI by certification from each supplier/distributor along the way. It is recommended that the heat lot # of the material be used for the traceable item. Documentation should be such that the material can be traced back to the smelter. Documentation must be legible (especially heat number and material specifications) when sent to IMI. Be aware of the “copy-of-the-copy-of-the-copy” degradation of documents that causes illegibility.
e) CONFLICT MATERIALS SOURCING – We require suppliers and their sub-tier suppliers to be DRC Conflict Free. In addition, it is our requirement that our suppliers source 3TG (tantalum, tin, tungsten and gold) from smelters whose due diligence practices have been validated by an independent third party audit program.
f) REGULATORY COMPLIANCE – We require that materials acquired from suppliers and their sub-tier suppliers to be ROHS, DFARS, NADCAP and/or UTAS Compliant (as applicable) and documentation be provided to us upon request stating said compliance.
g) PRODUCT INSPECTION – For those suppliers that perform work on materials in which dimensions and tolerances are manufactured into or affected by the work, the supplier will provide an inspection sheet which will include but not limited to: all dimensions manufactured into or affected by the work as per the drawing, part number, date, drawing number and revision.
h) RECORD RETENTION – Unless otherwise specified, suppliers and their sub-tier suppliers will retain on file all data relative to the manufacture or processing of purchase orders for a period of not less than five (5) years after final shipment, and records will be available to IMI personnel, our customers and/or Regulatory Authorities.
i) NON-CONFORMING MATERIAL – Material with a non-conformance that cannot be reworked into a conforming condition must be documented and submitted for review and disposition by IMI and/or its customers Material Review Board. Suppliers shall not ship non-conforming material without receipt and completion of IMI and/or its customers MRB disposition unless authorized in writing by IMI’s MRB or Quality.
j) SUSPECT MATERIAL – Suppliers shall immediately notify IMI when it is suspected or known that non-conformances exist or have been delivered. This notification is to be followed by a letter providing all detailed information concerning shipped product, the cause of the non-conformance, and the appropriate corrective action taken to preclude recurrence.
k) CORRECTIVE ACTION REQUEST – Responses to requests for corrective action must be received within the time noted on the request. Failure to provide corrective action responses in a timely manner will result in reduction of supplier approval status. Continued failure will result in the removal as an approved supplier.
l) MATERIAL HEAT LOT CONTROL – All same sized materials or components used to fulfill the requirements of purchase orders must maintain heat number traceability and therefore must not be combined. Co-mingling of same size material of different heat lots is NOT allowed.
m) FOREIGN OBJECT DAMAGE (FOD) PREVENTION – Suppliers shall establish and maintain an effective Foreign Object Damage (FOD) Prevention Program (ref: MIL-STD-980 or similar). The program shall be proportional to the sensitivity of the design and application of the purchased product as well as the FOD generating potential of the manufacturing process.